Affinity Management Services is a Condominium Association Management Company proudly serving Miami-Dade and Broward for the last 13 years! We have grown over this time because of our focus on supporting our associations in creating a first class living environment for their residents and for our commitment to providing quality and innovative services in doing so. Demand for our services is ever growing and we are looking for individuals to join us on our quest to empower and transform each community we partner with.
Members of our team enjoy many benefits. In addition to competitive pay and time off, a respectful, caring and positive working environment, team members are also given an opportunity for growth and promotion within the organization. Available resources such as specialized training, membership to industry-related organizations and mentoring support individuals in their career development aspirations.
Administrative Assistant
Position Summary:
Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities meeting arrangements, preparing reports and maintaining appropriate filing systems.
Essential responsibilities:
Customer Services in answering the phone and emails and respond to what are the properties’ needs
Address unit owners inquires or walk-in
Help process purchases and leases applications
Check in clubhouse guest (if applied)
Check in vendors who come onto the property
Update Owners/Tenants in Directory or any information
Ability to access and accurately input information using a computer system.
Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills).
Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift
Maintain a clean and organization, have general task assistance.
Courier Request, return and distribute mail
Work holidays and weekends if needed
REQUIREMENTS:
Hours:
Saturday and Sunday
10:00 am -8:00 pm
Salary depends on experience
$12
SKILLS, KNOWLEDGE & ABILITIES REQUIRED:
Education/Training/Certifications/Licenses:
High school diploma/GED equivalent required
Amazing interpersonal abilities
Experience within the Property Management, Condo/HOA Law or Real Estate industries
Knowledge of Architectural Modification processing procedures
Strong Administrative Support Experience
Familiarity with the hospitality industry is a plus
Willingness to maintain confidentiality
Time management skills
Language requirements:
Bilingual is desirable
Experience/Knowledge/Skills:
Requires a minimum of (2) year’s in customer service in the hospitality industry or similar.
Excellent oral and written communication with interpersonal skills.
Empathy and friendly phone manners required.
Is able work with a computer hardware/software is a must.
Have top of the line organizational skills and handle multitasks at once.
NOTE FROM AFFINITY MANAGEMENT SERVICES:
Management has the right to change this job description at any time and for any reason to accommodate the needs of the property.
We are a non-smoke and Drug Free Environment
To apply for this job please visit managedbyaffinity.com.
