In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants). Additionally, this job classification is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769.
The City of Fort Lauderdale employees possess a passion for public service demonstrated by a high degree of enthusiasm, self-reliance, and job proficiency. They effectively convey the vision and mission of the organization and provide excellent service and satisfaction to our internal and external customers.
The Fort Lauderdale Finance/Procurement Department is seeking a highly qualified, motivated individual to support a department by performing administrative services. This position will assist management with administrative tasks such as tracking and compiling information of interest; prepares various reports detailing the administrative information handled by the position; reads and answers correspondence; handle confidential information.
Say “Hello” to the City of Fort Lauderdale and Say “Goodbye” to Your Student Loan!
That’s right! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify.
The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City currently offers 401(a) participation with a 9% City contribution and no employee match!!
Beginning January 1st 2021, the City will participate in the Florida Retirement System (FRS) which will require a 3% contribution from employees. Anyone hired after Jan 1, 2021 will be automatically enrolled in FRS.
ESSENTIAL JOB FUNCTIONS
Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
Maintains detailed and accurate records; provides, creates and submits reports as required
May prepare and maintain payroll for assigned division
Maintains department filing, records and rosters; develops, implements and modifies filing systems
Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
Prepares a variety of documents for the purchase of supplies and equipment
Performs related work as required
JOB REQUIREMENTS & WORK ENVIRONMENT
MINIMUM JOB REQUIREMENTS
Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college;
One (1) to three (3) years performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required education.
Preference will be given to candidates with experience in the following:
i. Advanced skill level with Microsoft Excel
ii. Administrative support experience that directly relates to the essential duties of the position
SPECIAL REQUIREMENTS
Non-Essential Employees will not be required to work during a declared emergency but may be required to work in some capacity after the declared emergency. The employee’s Department Head will determine when the employee will be required to work.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
HOW TO APPLY/ VETERAN INFORMATION
Veteran Information:
An eligible veteran who enters an open-competitive examination shall receive preference points added to the total passing score earned in the examination as provided for in the Florida Statutes. To obtain veteran’s preference, candidates MUST submit a copy of separation papers and the City of Fort Lauderdale’s veteran’s preference claim form (J204).
The city of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.
To apply for this job please visit www.fortlauderdale.gov.
