Provide administrative assistant support to the Director of Linen Services, Plant Manager and Production Supervisors
1. Billing for Laundry Service Contracts. This includes billing and credit card processing for all contracts as required.
2. Maintain and update contract filing, keep track of assignment agreements, modifications, updating/checking information such as contract numbers, pricing, addresses and contacts.
3. Design and update spreadsheets in excel, such as daily, monthly and periodic reports; new contract proposals, inventory reports, budget calculations, direct labor projections, laundry procedures, inspections, quality control and task frequency. Prepare presentations in Power Point, create forms and certificates. Prepare special projects as required.
4. Prepare biweekly payroll for Laundry Service Division in Rapid Pay ADP software. Audit and reconcile Laundry Service Division time cards biweekly. Analyze and verify and difference with Managers and Supervisors.
5. Prepare Personnel Action Forms for new hires, transfers, terminations, status change, address change and other forms as required for all support and staff employees. Update and advise Human Resources of any personnel records changes for staff as required.
6. Prepare Purchase Requisitions and check Mileage Expense Reports, Travel and Other Expense Reports.
7. Distribute time cards, memos, notices or other forms of communication to Laundry managers and supervisors and provide any follow up as necessary.
8. Prepare correspondence, memos, summaries and any other form of communication as required by Laundry Services. Answer telephone, take messages and distribute to appropriate management. Facilitate and expedite communications between the Laundry Service Division and other Goodwill departments
9. Send and receive faxes especially account orders, make copies, sort and distribute mail conventional and e-mails. Process Federal Express and UPS packages as necessary. Prioritize and organize all office procedures and make appropriate recommendations for office improvements.
10. Order stock and keep track of office supplies, forms etc..
11. All other duties as assigned.
High School Diploma. Three years plus experience as an administrative assistant or equivalent.
To apply for this job please visit goodwillsouthflorida.org.
