Posting Description:Aon is Looking for an Administrative Assistant
As part of an industry-leading team, you will help empower results for our clients by delivering innovative and effective solutions group within Risk, in Miami, FL
Your Impact as an Administrative Assistant
Job Responsibilities:
The Administrative Assistant will provide high level of customer service and assistance to clients, and fellow co-workers both inside and outside of immediate team.
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership.
Keep Client lists up to date; produce client analyst files prior to each client meeting, assist with RFP responses, client requests and client deliverable materials.
Will work on benchmarking requests; assist on marketing updates and final presentation templates.
Coordinates travel arrangements for staff, may also prepare expense reports/reimbursement requests for staff. Schedules meetings and appointments for staff, including coordinating and confirming attendance, arrangement of meeting location, equipment and supplies.
Assist and maintain sales pipeline and forecast data
Reads and routes incoming mail. Locates and attaches applicable file information or previous correspondence to facilitate prompt resolution.
Using knowledge of the department’s procedures, prepare routine correspondence, documentation, forms, notices, or statistical reports.
Maintains database information, such as mailing lists, vendors, etc. in applicable format. Maintains manuals, policy and procedure files, etc., in applicable format.
Assists in research, testing, and/or implementation of revised policies and procedures.
Files correspondence and other records.
May coordinate transmission of information with other users/suppliers. Makes copies of correspondence and other printed matter.
May reconcile/coordinate reports with other departments as needed.
Will be responsible for heavy invoicing and making sure invoices are turned in timely and communicated with leadership team and Finance.
Will assist coordination on internal/external conferences
You Bring Knowledge and Expertise
Required Experience:
Possess 1 – 3 years of secretarial/administrative experience.
Knowledge of general office administration.
Excellent organization skills, strong attention to detail and the ability to multi-task. Ability to communicate effectively with others (written and oral). Intermediate PC skills (Word and Excel) required, PowerPoint.
Excellent verbal and written communication skills with internal team and clients
Education:
Bachelor’s degree preferred
We offer you
A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
Our Colleague Experience:
From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day. They make a difference, work with the best, own their potential, and value one another. This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.
About Aon:
Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.
By applying for a position with Aon, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Aon’s employment policies. Background checks may include some or all of the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.
Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status. Aon is committed to a diverse workforce and is an affirmative action employer.
DISCLAIMER:
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
To apply for this job please visit www.aon.com.
