ChenMed is transforming healthcare for seniors. We provide big answers to big problems in health care delivery. ChenMed is a full-risk primary care market leader with an innovative philosophy, unique physician culture and end-to-end customized technology. These things allow us to provide world-class primary care and coordinated care to the most vulnerable population – moderate- to low-income seniors who have complex chronic diseases.
Through our innovative operating model, physician-led culture and empowering technology, we are able to drive key quality and cost outcomes that create value for patients, physicians and the overall health system. Our model allows us to practice medicine the way it should be practiced. By recruiting focused physicians and reducing their doctor-to-patient ratios, we increase patients’ “face time” during each monthly appointment and help foster stronger doctor-patient relationships. Our model also drives and enhances compliance with treatment plans.
As a result of our efforts, our patients realize lower hospital admissions. Their overwhelming response to our approach is reflected in our aggressive, organic growth and net promoter scores in the low to mid 90s, which is unheard of in any industry. Read more about our results and the value of the ChenMed model.
As a company, we are making a difference in the lives of seniors and the health care system overall.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES:
Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
Sets all appointments for each Director to be able to conduct his/her business in a timely and professional manner.
Answers phones and takes messages or fields/answers all routine and non-routine questions.
Books and record special event/s that a Director might be hosting on behalf of the Company.
Records on the calendar any event that the Director may be hosting and or attending.
Responsible for meal ordering may be required for breakfast/lunch meetings.
Keeps track of all travel expenses for assigned group of Company Directors and tracks of each Director’s “P Card” (Company issued Credit Card for business expenses) for each of the assigned Company Directors.
Uses automated system, reconcile monthly, expense receipts to credit card bills for each company related expense for each of the assigned Company Directors. This must be done on a timely basis according to company policy.
Prepares and submit expense report for reimbursement of corporate expenses paid for personally by supported directors.
Books all business travel arrangements: booking flights, car rental and hotel accommodations; often this involves multiple destinations that must all be properly coordinated.
Uses “Egencia” travel software to book and coordinate all the travel plans. This software is cloud based and is connected to our Company’s system which facilitates verification for the traveler, the administrative assistant who entered the information and for the finance department for bill payment.
Other duties as assigned and modified at manager’s discretion.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of Administrative Assistant methods, Techniques and procedures.
Knowledge of general office procedures, practices and procedures.
Knowledge of the COE to which assigned including its policies, procedures, regulations, organization and work flow.
Knowledge of protocol and proper order of etiquette in conducting duties with responsible Company and other officials.
Knowledge of business English, spelling and arithmetic.
Knowledge of the responsibilities of the Director(s) or comparable executive official and the relationship with other (COE) executives, managers and supervisors.
Knowledge of the structure and function of various COEs. Ability to work under pressure in a fast pace environment.
Excellent verbal and superior writing skills are essential. Skills in reports presentation.
Highly resourceful team-player, with the ability to also be extremely effective independently. Adaptable to frequent change.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
At ChenMed, If you are an innovative, entreprenuerial minded, over-achiever who is extremely passionate in helping people and revolutionizing Healthcare again, we are that dynamic and exciting company you are looking for!
After applying, we encourage you to “follow” us on LinkedIn (ChenMed) as well! This way you can stay informed and up to date on what’s happening around our organization and start your path to becoming part of our FAMILY!
To apply for this job please visit www.chenmedicalcenters.com.
