Ink USA, LLLP is looking for an Executive Assistant to perform a variety of administrative tasks and support our company?s senior-level CEO. Executive Assistant?s responsibilities include managing calendars, making travel arrangements, preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, be able to act without guidance, must be able to multi -task, work well under stress and last-minute changes/request and be able to travel. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our executive member.
Responsibilities
Act as the point of contact among executives and clients and other external partners
Manage information flow in a timely and accurate manner
Manage executive? s calendars and set up meetings
Make travel and accommodation arrangements
Travel with CEO and coordinate meetings take notes and minutes.
Rack daily expenses and prepare weekly, monthly or quarterly reports
Format information for internal and external communication ? memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence-Organize and maintain the calendar and schedule of the CEO
Excellent verbal and written communications skills
Must have Discretion and confidentiality
Must be able to work a flexible schedule, including weekend and holiday availability, flexible with traveling.
Must have great customer service skills, multitask.
Must be proficient in Word, Excel, PowerPoint, Excellent MS Office knowledge, great phone etiquette.
Work experience as an Executive Assistant, Personal Assistant or similar role
Outstanding organizational and time management skills
To apply for this job please visit www.inkentertainment.com.
