The College of Business, Department of the Office of Development and Alumni Relations is currently seeking a Temporary Office Assistant to join their team. Under supervision by the Senior Advancement Resource Liaison, this position provides a variety of administrative and operational support to the College of Business Advancement team. Working within this dynamic and fast-paced department, the Office Assistant will have the opportunity to learn about two integral facets of the university, advancement and alumni relations. This position requires understanding of and adherence to university policies, procedures, and guidelines while handling confidential information related to advancement with professionalism, tact, discretion´s, and good judgment.
Duties: Assists the team in all administrative and operational aspects of Development and Alumni Relations, anything from: events (i.e., Wertheim Wisdom Wednesday and Perspectives ); accounting; board maintenance (i.e., Dean’s Council and Alumni); program maintenance (i.e., Mentor Program); calendar maintenance as well as conducting research (i.e., constituents, gift history, funding sources, etc.). Other duties assigned as needed.
This position directly assists and supports the Senior Advancement Resource Liaison position meeting on a regular basis to share successes, upcoming projects, and future needs.
Job Responsibilities:
Assists with departmental operations through usage of:
Raiser’s Edge Database Management.
Gift Management and Processing.
Research and Prospect Management.
Reporting and analytics.
Provides administrative support including scheduling appointments, meetings, travel and inventory management.
Aids in planning, coordinating and executing special events related to Donor/Development/Alumni functions.
Serves as a liaison between FIU Business Office of Development & Alumni Relations and other College and University Departments and external constituents.
Assists with College of Business boards administration, such as scheduling, preparing for meetings, meeting minutes and facilitates communication with board members.
Job Category
Temporary.
Minimum Qualifications
Embraces different cultures, ideas, and backgrounds of faculty, staff, students and co-workers.
High school diploma and one-year office work experience.
Proficient skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent writing skills and ability to communicate well, strong interpersonal skills.
Ability to work in fast-paced environment with frequently changing priorities. Ability to work in a team setting and is comfortable interacting with a diverse range of audiences including students, faculty, staff, alumni and donors.
Ability to take direction and work independently as needed.
Ability to maintain confidentiality when dealing with highly sensitive information.
Has interest, knowledge, and skills to successfully work in an Advancement office.
Is a critical thinker who is able to identify, prioritize and manage projects and tasks.
Self-disciplined in effectively managing workload and deadlines.
Can work both independently and within a team structure.
Values open communication.
Is creative and constantly seeking new ideas and ways to enhance position.
Can work well with a team to execute the many needs of philanthropy and alumni relations- logistics, data, development, etc.
Has past experience with data entry and analysis, or a willingness to learn.
Work Schedule
Monday – Friday, 8:30 a.m – 5:00 p.m.
Advertised Salary
$14.00 per hour.
Pre-Employment Requirements
Criminal Background Check.
Temporary Disclosure
As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement).
Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part.
Upon completing an assignment, employees may apply for a position on FIU Careers.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications”.
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
This posting will close at 12:00 am of the close date.
To apply for this job please visit www.fiu.edu.
