GENERAL SUMMARY:
This is a full-time position performing basic clerical and some accounting support duties. The ideal candidate should have experience with answering a 2-line telephone system, transferring calls, placing calls for courier pick-up, monitoring office supplies and the use of a computer. This position receives direction from multiple Managers with minimal supervision.
POSITION DESCRIPTION:
· Answers all incoming telephone calls and transfers calls appropriately.
· Places calls to couriers for package pick up and logs appropriately
· Solves routine problems and answers questions.
· Performs basic clerical duties such as filing, faxing, photocopying, and scanning.
· Monitor office supplies and inform the Manager of supplies needed.
. Put supplies away when received.
· Maintain filing system for section paperwork, some of which may be confidential in nature.
· Mailing of AP Checks and filing of invoices
· Vehicle gas receipts weekly
· Creating fillable forms as needed
QUALIFICATIONS | SKILLS:
Education, Licenses, and Certifications
· High School Education
· Front Receptionist Experience
· General Office skills
· Ability to Multitask
· Ability to see beyond the scope of a task
COMPENTENCIES/ATTRIBUTES:
· Must possess effective written and oral communication skills.
· Attendance, punctuality, and reliability are essential requirements.
· Computer skills (MS Word, Excel, Share Drive etc.)
· Strong work ethic and team-player attitude.
· Strong interpersonal skills, including ability to maintain composure under pressure, interact routinely with others face- to-face, by telephone, and through other communication methods using active listening skills and excellent teamwork.
· Ability to work with others in a group or team, and the ability to remain flexible despite interruptions and or routine changes to priorities and/or job duties.
PHYSICAL DEMANDS:
This unique position must be able to concentrate for extended periods of time paying close attention to detail. The work environment does not require much physical movement. While performing the duties of this job, the employee is regularly required to sit. This position must be able to handle constant change along with the ability to prioritize tasks. It is a fast-moving job and requires someone to be able to focus and not get distracted easily.
AVAILABILITY:
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. Allen & Company is Drug Free Workplace.
We offer a competitive pay and benefit package including comprehensive medical, dental, vision, and 401k plans.
Job Type: Full-time
BENEFITS:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8-hour shift
Day shift
Monday to Friday
Ability to commute/relocate:
Winter Garden, FL 34787: Reliably commute or planning to relocate before starting work (Preferred)
EDUCATION:
High school or equivalent (Preferred)
Experience:
Microsoft Office: 1 year (Preferred)
Customer Service: 1 year (Preferred)