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Position Details
The University of Tampa Office of Development and University Relations has a position open for a Staff Assistant II to support the office in various departmental communication and initiatives. This position reports to the Administrative Assistant to the Vice President for Development and University Relations.
Responsibilities
1. Process and acknowledge gifts for Vice President, Assistant Vice President, and the Director of the Campaign.
2. Assist in maintaining Campaign data entry and prepare corresponding reports in coordination with Advancement Services team.
3. Maintain Campaign files.
4. Organize special Campaign events. (This activity will devolve over time).
5. Collaborate with Director of Stewardship and Donor Relations in endowed scholarship reporting
6. Offering office support (answering phones, e-mail communications, guest reception) as appropriate for office continuity. As such, this position will manage student employees.
7. Financial Management of Campaign expenditures. (This will devolve over time).
8. Participate in the creation of accurate donor listings for publication and recognition.
9. Interface with UT community and public.
10. Collaborate with Administrative Assistant in organizing events and meetings as needed.
11. Provide support to VP and AVP and Director of Campaign, as needed, in coordination with Administrative Assistant. (cohort model).
12. Provide support to other areas of the Development team as needed.
12. Assist in updating Raiser’s Edge.
13. Assist Administrative Assistant with Board of Trustees reporting and gift tracking/processing.
14. Conduct VP needed business when Administrative Assistant is out of office.
15. Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Qualifications
1. HS diploma required, some college or professional educational courses preferred.
2. Two (2) years office clerical experience required.
3. Previous experience in an academic setting preferred.
4. Proficient with MS Office (Word, PowerPoint, Excel, Outlook) required.
5. Experience with a CMS (content management system) a plus.
6. Excellent written, oral, interpersonal and customer service skills required.
7. Ability to multi-task; attention to detail and organizational skills needed as well as establish priorities and manage time wisely.
8. Donor database experience preferred. Experience with Raiser’s Edge database is an advantage.
16. Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
17. Willingness to embrace new technologies and innovative organizational practices.
Required Attachments
Please be sure to attach all required documents listed in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.
1. Cover letter
2. Resume
Pay Rate
$16.00 per hour
Work Schedule
Monday through Friday, 8:30 a.m. to 5:00 p.m.
Summer – Monday through Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
To apply for this job please visit www.ut.edu.
