Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment.
Minimum Qualifications
Graduation from high school or possession of a GED Certificate; AND
One year of clerical experience;
OR
An equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted above.
Core Competencies
Customer Commitment – Proactively seeks to understand the needs of the customers and provide the highest standards of service.
Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
Organizational Excellence – Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations.
Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.
Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
Works from Excel spreadsheets each day to print and mail out Case Manager’s daily correspondence.
Receives and sorts incoming mail for delivery to appropriate staff members. Scans mailed in eligibility requirement documents for document management into the ImageNow system for processing.
Prints/folds/mails out re-enrollment letters and termination letters generated each month. Organizes and adds required inserts.
Assists with the returned mail process.
Monitors inventory of paper envelopes and pre-printed forms and facilities ordering as needed.
Performs other related duties as required.
Job Specifications
Knowledge of English grammar, punctuation and spelling.
Ability to maintain files and records.
Ability to follow oral and written instructions.
Ability to prioritize work.
Ability to use general office equipment and computer related equipment..
Basic knowledge of Excel and Word software.
Physical Requirements
This job operates in a professional office environment.
This job is largely a sedentary role.
May require an incumbent to lift boxes up to 20 pounds, open filing cabinets, and bend/stand as necessary.
Work Category
Light Work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work.
Emergency Management Responsibilities
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster.
Additional Job Requirements
A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
2. Possess the necessary job related license(s) or certification(s).
Career Progression
Employees in this classification that acquire the competencies and minimum qualifications for the next tier will not automatically be upgraded to the next tier but may apply for promotional opportunities as positions become vacant. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.
#VIZI
Primary Location: United States-Florida-Tampa
Job: Administrative Assistant.N.Admin
Organization: CAD-HC-Health Care Services
Schedule: Regular
Shift: Standard
Employee Status: Non-Management
Job Type: Full-time
Job Posting: Feb 7, 2021
Classification Type: Classified
Application Deadline: Ongoing
Salary Range: 13.94 -21.60 US Dollar (USD) Hourly
To apply for this job please visit www.hillsboroughcounty.org.
